Master Blanket Purchase Order 253737
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| Purchase Order Number: |
253737
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Release Number: |
0
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Short Description: |
Renewal of Caktus Software
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| Status: |
3PS - Sent
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Purchaser: |
Chen Huang
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Receipt Method: |
Quantity
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| Fiscal Year: |
2025
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PO Type: |
Blanket
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Minor Status: |
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| Organization: |
City of Philadelphia
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| Department: |
14 - Health Department
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Location: |
QUAL - Quality Assurance for Procurement Dept Use Only
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Type Code: |
Small Order Purchase
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| Alternate ID: |
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Entered Date: |
04/07/2025 08:44:20 AM
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| Days ARO: |
0
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Retainage %: |
0.0%
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Discount %: |
0.0%
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| Release Type: |
Direct Release
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| Contact Instructions: |
Chen.Huang@phila.gov
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Actual Cost: |
134520.0
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| Print Format: |
Purchase Order Print
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LBE Preference Applied:
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No
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Agency Attachments:
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PDPH Health Information Portal Sole Source Justification - 2025-Feb.2.pdf
FY2025 SOP Terms and Conditions_B2523286.pdf
Seller_SP_Checklist_fy25_B2523682.pdf
Requirements SOP WITH Price Increase Provision B2523682~1.pdf
contract 253737 req 261413992.pdf
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Vendor Attachments:
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| Vendor: |
V00012290 - Caktus Consulting Group, LLC
Lauren Hemingway
108 Morris St #2
Durham, NC 27701
US
Email: rockrose@caktusgroup.com
Phone: (919) 951-0052
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Payment Terms: |
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Shipping Method: |
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| Shipping Terms: |
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Freight Terms: |
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| PO Acknowledgements: |
| Document |
Acknowledged Date/Time |
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Purchase Order
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2025-04-21 16:14:07.55
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Change Order 2
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2026-03-09 12:31:16.797
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Change Order 1
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2026-03-05 13:32:31.91
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Change Order 3
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| Vendor ID |
Vendor Name |
Preferred Delivery Method |
Vendor Distributor Status |
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V00012290
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Caktus Consulting Group, LLC
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Email
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Active
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| Master Blanket Begin Date: |
04/01/2025
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Master Blanket End Date: |
03/31/2027
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| Cooperative Purchasing Allowed: |
Yes
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| Organization |
Department |
Dollar Limit |
Dollars Spent to Date |
Minimum Order Amount |
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AGENCY - City of Philadelphia
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14 - Health Department
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122520.0
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0.0
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0.0
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Print Sequence # 1.0,
Item # 1:
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Renewal of Software Maintenance:
Daily, weekly, monthly, and yearly backups.
Application recovery due to virtual machine failure.
Monthly application of Kubernetes security updates within the current release.
Configure and maintain logging and monitoring systems.
Service monitoring and reporting for errors and failures.
24/7, 6-hour response time to emergent hosting-related issues.
Application backups.
Hosting services for the application and website.
Seventy-five (75) hours for proactive maintenance and minor improvements.
This is a requirement purchase with three one-year renewals. Start date of service: 4/1/2025-3/31/2026 for first year. Subsequent years are 4/1/2026-3/31/2027, 4/1/2027-3/31/2028, 4/1/2028-3/31/2029 at the City's request.
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3PS - Sent
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NIGP Code:
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920-45
Software Maintenance/Support
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| Receipt Method |
Qty |
Unit Cost |
UOM |
Discount % |
Total Discount Amt. |
Total Cost |
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Quantity
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24.0
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4605.0
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MO - Month
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0.0
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0.0
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110520.0
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Print Sequence # 2.0,
Item # 2:
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Renewal of Additional support for proactive maintenance
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3PS - Sent
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NIGP Code:
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920-45
Software Maintenance/Support
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| Receipt Method |
Qty |
Unit Cost |
UOM |
Discount % |
Total Discount Amt. |
Total Cost |
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Quantity
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11.0
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0.0
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HR - Hour
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0.0
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0.0
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0.0
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Print Sequence # 3.0,
Item # 3:
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63 hours of Technical Service 1. Feature Enhancements - Data Dashboard - Caktus will develop and embed a custom data dashboard within the HIP to improve information visualization. We estimate this specific enhancement will require 12-15 hours of development and integration. 2. Accessibility Work - We will perform targeted updates to ensure the portal remains accessible and compliant with digital standards for all healthcare professionals. 3. AWS Remediation and Technical Consulting - The remaining hours will be available for further AWS remediation. Caktus will work collaboratively with the PDPH team to identify specific tasks for our team to execute versus those that will be handled in-house ensuring a seamless and secure cloud environment.
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3PS - Sent
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NIGP Code:
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208-53
Integrated Software
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| Receipt Method |
Qty |
Unit Cost |
UOM |
Discount % |
Total Discount Amt. |
Total Cost |
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Quantity
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2.0
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12000.0
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LO - Lot
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0.0
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0.0
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24000.0
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Manufacturer:
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Brand:
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