Bid Solicitation: B2626864

Header Information

Bid Number:

B2626864

Description:

Small Equipment Purchase

Bid Opening Date:

10/07/2026 10:30:00 AM

Purchaser:

Paul Jones

Organization:

City of Philadelphia

Department:

95 - Citywide

Location:

PROC - Procurement

Fiscal Year:

Type Code:

IB - Invitation and Bid, Citywide

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

04/13/2026

Available Date :

09/10/2026 12:00:00 PM

Info Contact:

paul.jones@phila.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

It is the intent of the City of Philadelphia to make an award for Small Equipment Purchase for the various City agencies and departments as specified herein during the contract period. All quotes must be submitted through PHL Contracts no later than 10:30am on the date that the related bid opens. Quote will not be accepted after the bid opening. It is the seller's responsibility to ensure that the quote is submitted in a timely fashion.

Ship-to Address:

Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720

Bill-to Address:

Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720

Print Format:

Bid Vendor Print Form

File Attachments:

Virtual Bid Opening Link 10072026 B2626864.pdf
Seller.SSE.Checklist~33.pdf
B2626864 Invitation and Bid~1.pdf
PHL.Seller.Contact.Form~32.pdf
Seller.Customer.References.Form~33.pdf
B2626864 - Small Equipment Purchase SLBP - Appendix 1 Range Memo 8.11.26.pdf
B2626864 - Small Equipment Purchase SLBP - Appendix 2 SP Form 8.11.2026.pdf
B2626864 - Small Equipment Purchase SLBP 8.12.26.pdf
Annual bid security application FY2027~1.pdf
SSE Terms and Conditions - Sept 2025 v2~9.pdf
PHL Consent Authorization Form~37.pdf
LBE Determination Form~77.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

Questions:

Question #	Print Sequence	Required	Question
1	1.0	Yes	Have you uploaded your Consent and Authorization Form for bid opportunities and participation in PHL Contracts?
2	2.0	Yes	Did your firm pay the fees required for the Annual Bid Security Program, Bid Processing Fee?
3	3.0	Yes	If your firm paid the required bid fees online, were the receipts uploaded with your response to Bid No.B2626864?
4	4.0	Yes	Please confirm completion of the Seller Contact Information Form (see the Attachments tab,) which specifies to whom in your firm any questions should be directed to concerning the contract that will result from the award of this quote.
5	5.0	Yes	Have customer references been provided? (Please see Attachments tab for Sellers Customer References Form).
6	6.0	Yes	Seller to state how product(s), parts, supplies and/or equipment are to be delivered to the City of Philadelphia : (E.G., on-site delivery via the seller's truck, United Parcel Service, U.S. Postal Service, etc.)
7	7.0	Yes	Seller to specify if delivery is other than 30 days.
8	8.0	Yes	If applicable, do you acknowledge any and/or all Amendments issued for Bid No.B2626864 and understand that the Amendment(s) are now part of the proposal?
9	9.0	Yes	Did you firm review the "Seller's Checklist" to ensure that it complies with all requirements of Bid No.B2626864?
10	10.0	Yes	The vendor shall indicate the bid has been read entirely.
11	11.0	Yes	Did vendor read in its entirely the SSE Terms and Conditions in PHL Contracts Attachment Tab?
12	12.0	Yes	Is your product packaged and/or shipped in material containing recycled content?
13	13.0	Yes	Is your product recyclable after it has reached its intended end use?
14	14.0	Yes	Is your product shipped in returnable containers?

Amendments:

Amendment #	Amendment Date	Amendment Note
1	10/06/2026 08:59:14 AM	link added for Virtual Bid Opening, scheduled for October 7, 2026 @ 10:30AM Attachment File Changes: Header 1. File 'Virtual Bid Opening Link 10072026 B2626864.pdf': File 'Virtual Bid Opening Link 10072026 B2626864.pdf' added .

Item Information

1-5 of 139

1 2 3 4 5 6 7 8 9 10

Item # 1: ( 485 - 30 )

41810-000-010 Burnisher, Single Brush A/C, 20 inch max., Motor: 1-1 /2 hp, 120 volt, 2000 RPM. Cord: 75 feet, 14/3. Minuteman Mirage 2000 for reference only.

NIGP Code:

485-30
Deodorant Blocks, All Types

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

5.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 2: ( 485 - 30 )

41810-000-014 Vacuum, Wet/ Dry Vacuum Tank Capacity: 16 gal. Min. / 20 gal. max., Tank: Rustproof composition- Polyethylene or stainless steel Water Lift: 82 inch min./110 inch max., Motor: 2-stage 1 HP min. bypass time, 2HP Max bypass type. Accessories: 1 1/2 Crevice Tool, 1 1/2 Dusting Brush, 16" hand floor tool, 8 ft. hose w/ coupler, 16" carpeted tool, 3 piece wand Noise Level: 67 dB Weight: 60 lbs. Wheels: front - inch Casters, 10 in Optional: Squeegee Mount Kit Viper Shovel Nose-SN18WD for reference only.

NIGP Code:

485-30
Deodorant Blocks, All Types

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

5.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 3: ( 485 - 30 )

41810-000-017 Vacuum, Upright Motor: 5.0 Amp. Min., 6.7 Amp max. Cleaner Height: 44 in. / Cleaning Path: 12 in. Weight: 18.5 lbs. Chrome Hood Brush Roll: 12 in. min., 18 in. max. Fan: Impeller type or separate vacuum motor Cord: 50' 18/3non-marking Sanitaire SC887B with Dust Cup for Reference Only.

NIGP Code:

485-30
Deodorant Blocks, All Types

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

20.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 4: ( 485 - 30 )

41810-000-069 Floor Dryer Cordless / Battery Re-chargeable Runs up to 12 Hours Continuous on Single Charge Shape: Safety Cone Drying Capacity: 360 Degrees/ up to 15 ft. Storage Stackable Weight: 20 lbs. Hurricone Cordless Dryer Model HSC6000 for Reference Only.

NIGP Code:

485-30
Deodorant Blocks, All Types

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 5: ( 485 - 30 )

41810-000-067 Walk Behind Carpet Cleaner Voltage: 115 Volts Electric Cord: 50 ft. Cleaning Path: 17" Solution Tank Capacity: 9 gal./recovery tank capacity: 6 gal. Brush Speed: 1800 RPM Dimensions: L 31", W 18", H 35" Minuteman X17 for Reference Only.

NIGP Code:

485-30
Deodorant Blocks, All Types

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

1-5 of 139

1 2 3 4 5 6 7 8 9 10