City of Philadelphia Procurement Department

Bid Solicitation: B1903107

Header Information

Bid Number:

B1903107

Description:

Best Value RFP - Election System

Bid Opening Date:

12/28/2018 05:00:00 PM

Purchaser:

Janira Barroso

Organization:

City of Philadelphia

Department:

04 - Office of Innovation & Technology (OIT)

Location:

OIT - Office of Innovation & Technology (OIT) Purchasing

Fiscal Year:

Type Code:

BB - Best Value, SSE

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date :

11/30/2018 01:24:00 PM

Info Contact:

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

A Pre-Proposal Meeting to review the requirements of this RFP will be held in December 2018. See the attached RFP for more details.

Bulletin Desc:

Through this Request for Proposals (RFP), the City of Philadelphia (City) seeks to replace its election system infrastructure in time for the 2019 General Election.

Ship-to Address:

Monique Nesmith-Joyner
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215)686-4720

Bill-to Address:

Monique Nesmith-Joyner
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215)686-4720

Print Format:

Bid Print New

File Attachments:

Notice of Intent to Award Best Value Election Systems 5-2-19~1.pdf
B1903107 - APPENDIX B CITY TAX AND REGULATORY STATUS AND CELARANCE STATEMENT FILLABLE.pdf
B1903107 - APPENDIX C LOCAL BUSINESS ENTITY OR LOCAL IMPACT CERTIFICATION.pdf
B1903107 - APPENDIX D-1 AntiDiscrimination Policy Solicitation for Participation and Commitment Form.xls
B1903107 - APPENDIX D-2 Diversity Report for Non Profit Organizations.xlsx
B1903107 - APPENDIX G COST PROPOSAL TEMPLATE.pdf
B1903107 - APPENDIX H BV 17-1400 MANDATORY ELECTRONIC DISCLOSURE FORM.pdf
B1903107 - APPENDIX I CITY OF PHILADELPHIA ADDRESS AND DIGITAL STANDARDS.pdf
Consent_Authorization_Elections.pdf
Disclosure Notice for Best Value RFPs.pdf
Disclosure Eligibility FAQs for Best Value RFPs.pdf
Amendment No. 1 B1903107 - ELECTION SYSTEM.pdf
Amendment No. 2 B1903107 Election System RFP.pdf
Amendment No. 2 B1903107 ElectionSystem revised RFP.pdf
Amendment No. 2 B1903107 Appendix E Technical Requirements Compliance Matrix revised.xlsx
Amendment No. 3 B1903107 Election System RFP.pdf
Amendment No 4 PreBid Conference Attendees.docx

Form Attachments:

Required Quote Attachments

Questions:

Question #	Print Sequence	Required	Question
1	1.0	No	Have you uploaded your Consent and Authorization Form for bid opportunities in PHLContracts?
2	2.0	No	Did you review the "Seller's Checklist" to ensure that it complies with all requirements of Bid No. B1903107
3	3.0	No	If applicable, do you acknowledge any and/or all Amendments issued for Bid No. B1903107 and understand that the Amendment(s) are not part of the proposal?

Amendments:

Amendment #	Amendment Date	Amendment Note
1	12/17/2018 04:33:34 PM	Posting Responses to Potential Vendor Questions regarding B1903107 Election System Header 1. Bid Opening Date changed from "12/28/2018 01:24:00 PM" to "12/28/2018 05:00:00 PM". corrected bid opening time to 5:00pm 2. Contact Info changed from "OIT Contact: Beth Johnson: beth.johnson@phila.gov; Joyce Spindler: joyce.spindler@phila.gov; Nicholas Susi: nicholas.susi@phila.gov" to "". Remove contact information per OIT request Attachment File Changes: Header 1. File 'Amendment No. 1 B1903107 - ELECTION SYSTEM.pdf': File 'Amendment No. 1 B1903107 - ELECTION SYSTEM.pdf' added . Questions and Responses Document Enrollment Date Changes:
2	12/18/2018 05:05:57 PM	Amendment No. 2 for the purpose of posting RFP and Appendix E revisions. Attachment File Changes: Header 1. File 'Amendment No. 2 B1903107 Election System RFP.pdf': File 'Amendment No. 2 B1903107 Election System RFP.pdf' added . Amendment No. 2 Announcement 2. File 'Amendment No. 2 B1903107 ElectionSystem revised RFP.pdf': File 'Amendment No. 2 B1903107 ElectionSystem revised RFP.pdf' added . Amendment No. 2: Revised RFP 3. File 'Amendment No. 2 B1903107 Appendix E Technical Requirements Compliance Matrix revised.xlsx': File 'Amendment No. 2 B1903107 Appendix E Technical Requirements Compliance Matrix revised.xlsx' added . Amendment No. 2: Revised Appendix E Enrollment Date Changes:
3	12/26/2018 04:31:21 PM	Amendment Number 3: Evaluation Criteria posted Attachment File Changes: Header 1. File 'Amendment No. 3 B1903107 Election System RFP.pdf': File 'Amendment No. 3 B1903107 Election System RFP.pdf' added . Amendment No. 3: Evaluation Criteria Enrollment Date Changes:
4	12/27/2018 11:31:09 AM	Attachment File Changes: Header 1. File 'Amendment No 4 PreBid Conference Attendees.docx': File 'Amendment No 4 PreBid Conference Attendees.docx' added . Enrollment Date Changes:
5	05/02/2019 05:32:21 PM	Notice of Intent of Award Attachment File Changes: Header 1. File 'Notice of Intent to Award Best Value Election Systems 5-2-19~1.pdf': File 'Notice of Intent to Award Best Value Election Systems 5-2-19~1.pdf' added . 2. File 'Amendment No. 1 B1903107 - ELECTION SYSTEM.pdf': Order changed from "0" to "16". 3. File 'Amendment No. 2 B1903107 Election System RFP.pdf': Order changed from "0" to "17". 4. File 'Amendment No. 2 B1903107 ElectionSystem revised RFP.pdf': Order changed from "0" to "18". 5. File 'Amendment No. 2 B1903107 Appendix E Technical Requirements Compliance Matrix revised.xlsx': Order changed from "0" to "19". 6. File 'Amendment No. 3 B1903107 Election System RFP.pdf': Order changed from "0" to "20". 7. File 'Amendment No 4 PreBid Conference Attendees.docx': Order changed from "0" to "21". Enrollment Date Changes:

Item Information

Item # 1: ( 985 - 87 )

Voting Machines

NIGP Code:

985-87
Voting Machine Rental or Lease

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:		Brand:		Model:
Make:		Packaging:

Item # 2: ( 578 - 34 )

Electronic Poll Books

NIGP Code:

578-34
Election and Voter Equipment and Supplies, Electronic

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:		Brand:		Model:
Make:		Packaging:

PHIL_PHILA_AWS_PROD_BUYSPEED_1_bso