Bid Solicitation: B1903107
Header Information
Bid Number: B1903107 Description: Best Value RFP - Election System Bid Opening Date: 12/28/2018 05:00:00 PM
Purchaser: Janira Barroso Organization: City of Philadelphia
Department: 04 - Office of Innovation & Technology (OIT) Location: OIT - Office of Innovation & Technology (OIT) Purchasing
Fiscal Year: 19 Type Code: BB - Best Value, SSE Allow Electronic Quote: Yes
Alternate Id:   Required Date: Available Date :  11/30/2018 01:24:00 PM
Info Contact: Bid Type: OPEN Informal Bid Flag: No
Purchase Method: Open Market
Pre Bid Conference: A Pre-Proposal Meeting to review the requirements of this RFP will be held in December 2018. See the attached RFP for more details.
Bulletin Desc: Through this Request for Proposals (RFP), the City of Philadelphia (City) seeks to replace its election system infrastructure in time for the 2019 General Election.
Ship-to Address: Monique Nesmith-Joyner
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215)686-4720
Bill-to Address: Monique Nesmith-Joyner
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215)686-4720
Print Format: Bid Print New
File Attachments: Notice of Intent to Award Best Value Election Systems 5-2-19~1.pdf
B1903107 - APPENDIX B CITY TAX AND REGULATORY STATUS AND CELARANCE STATEMENT FILLABLE.pdf
B1903107 - APPENDIX C LOCAL BUSINESS ENTITY OR LOCAL IMPACT CERTIFICATION.pdf
B1903107 - APPENDIX D-1 AntiDiscrimination Policy Solicitation for Participation and Commitment Form.xls
B1903107 - APPENDIX D-2 Diversity Report for Non Profit Organizations.xlsx
B1903107 - APPENDIX G COST PROPOSAL TEMPLATE.pdf
B1903107 - APPENDIX H BV 17-1400 MANDATORY ELECTRONIC DISCLOSURE FORM.pdf
B1903107 - APPENDIX I CITY OF PHILADELPHIA ADDRESS AND DIGITAL STANDARDS.pdf
Consent_Authorization_Elections.pdf
Disclosure Notice for Best Value RFPs.pdf
Disclosure Eligibility FAQs for Best Value RFPs.pdf
Amendment No. 1 B1903107 - ELECTION SYSTEM.pdf
Amendment No. 2 B1903107 Election System RFP.pdf
Amendment No. 2 B1903107 ElectionSystem revised RFP.pdf
Amendment No. 2 B1903107 Appendix E Technical Requirements Compliance Matrix revised.xlsx
Amendment No. 3 B1903107 Election System RFP.pdf
Amendment No 4 PreBid Conference Attendees.docx
Form Attachments:
Questions:
Question # Print Sequence Required Question Response
1 1.0 No Have you uploaded your Consent and Authorization Form for bid opportunities in PHLContracts?                    
2 2.0 No Did you review the "Seller's Checklist" to ensure that it complies with all requirements of Bid No. B1903107                    
3 3.0 No If applicable, do you acknowledge any and/or all Amendments issued for Bid No. B1903107 and understand that the Amendment(s) are not part of the proposal?                    
Amendments:
Amendment # Amendment Date Amendment Note
1 12/17/2018 04:33:34 PM Posting Responses to Potential Vendor Questions regarding B1903107 Election System Header 1. Bid Opening Date changed from "12/28/2018 01:24:00 PM" to "12/28/2018 05:00:00 PM". corrected bid opening time to 5:00pm 2. Contact Info changed from "OIT Contact: Beth Johnson: beth.johnson@phila.gov; Joyce Spindler: joyce.spindler@phila.gov; Nicholas Susi: nicholas.susi@phila.gov" to "". Remove contact information per OIT request Attachment File Changes: Header 1. File 'Amendment No. 1 B1903107 - ELECTION SYSTEM.pdf': File 'Amendment No. 1 B1903107 - ELECTION SYSTEM.pdf' added . Questions and Responses Document Enrollment Date Changes:
2 12/18/2018 05:05:57 PM Amendment No. 2 for the purpose of posting RFP and Appendix E revisions. Attachment File Changes: Header 1. File 'Amendment No. 2 B1903107 Election System RFP.pdf': File 'Amendment No. 2 B1903107 Election System RFP.pdf' added . Amendment No. 2 Announcement 2. File 'Amendment No. 2 B1903107 ElectionSystem revised RFP.pdf': File 'Amendment No. 2 B1903107 ElectionSystem revised RFP.pdf' added . Amendment No. 2: Revised RFP 3. File 'Amendment No. 2 B1903107 Appendix E Technical Requirements Compliance Matrix revised.xlsx': File 'Amendment No. 2 B1903107 Appendix E Technical Requirements Compliance Matrix revised.xlsx' added . Amendment No. 2: Revised Appendix E Enrollment Date Changes:
3 12/26/2018 04:31:21 PM Amendment Number 3: Evaluation Criteria posted Attachment File Changes: Header 1. File 'Amendment No. 3 B1903107 Election System RFP.pdf': File 'Amendment No. 3 B1903107 Election System RFP.pdf' added . Amendment No. 3: Evaluation Criteria Enrollment Date Changes:
4 12/27/2018 11:31:09 AM Attachment File Changes: Header 1. File 'Amendment No 4 PreBid Conference Attendees.docx': File 'Amendment No 4 PreBid Conference Attendees.docx' added . Enrollment Date Changes:
5 05/02/2019 05:32:21 PM Notice of Intent of Award Attachment File Changes: Header 1. File 'Notice of Intent to Award Best Value Election Systems 5-2-19~1.pdf': File 'Notice of Intent to Award Best Value Election Systems 5-2-19~1.pdf' added . 2. File 'Amendment No. 1 B1903107 - ELECTION SYSTEM.pdf': Order changed from "0" to "16". 3. File 'Amendment No. 2 B1903107 Election System RFP.pdf': Order changed from "0" to "17". 4. File 'Amendment No. 2 B1903107 ElectionSystem revised RFP.pdf': Order changed from "0" to "18". 5. File 'Amendment No. 2 B1903107 Appendix E Technical Requirements Compliance Matrix revised.xlsx': Order changed from "0" to "19". 6. File 'Amendment No. 3 B1903107 Election System RFP.pdf': Order changed from "0" to "20". 7. File 'Amendment No 4 PreBid Conference Attendees.docx': Order changed from "0" to "21". Enrollment Date Changes:
Item Information
Item # 1:   ( 985  -  87 )   Voting Machines
NIGP Code: 985-87
   Voting Machine Rental or Lease
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
1.0   EA - Each        
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 2:   ( 578  -  34 )   Electronic Poll Books
NIGP Code: 578-34
   Election and Voter Equipment and Supplies, Electronic
Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost
1.0   EA - Each        
Manufacturer: Brand: Model:
Make: Packaging:
 
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