Bid Solicitation: B2728275

Header Information

Bid Number:

B2728275

Description:

Maintenance of Zamboni Ice Surfacing Equipment

Bid Opening Date:

11/18/2026 10:30:00 AM

Purchaser:

Chen Huang

Organization:

City of Philadelphia

Department:

25 - Fleet Services

Location:

OFM - Fleet Management Purchasing

Fiscal Year:

Type Code:

DB - Invitation and Bid, Departmental

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

02/01/2027

Available Date :

10/29/2026 01:00:00 PM

Info Contact:

chen.huang@phila.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

It is the intent of the City of Philadelphia to make an award for Maintenance of Zamboni Ice Surfacing Equipment to the Department of Fleet Services as specified herein during the contract period. All quotes must be submitted through PHL Contracts no later than 10:30 AM on the date that the related bid opens. Quotes will not be accepted after the bid opening. It is the seller's responsibility to make sure that the quote is submitted in a timely manner.

Ship-to Address:

Joe Antonelli - Materials Manager
Fleet Services
Land Title Building
100 South Broad St.
3rd Floor
Philadelphia, PA 19110
US
Email: joseph.antonelli@phila.gov
Phone: (215) 686-1888

Bill-to Address:

Wanda Shepard - Accounts Payable
Fleet Services
Land Title Building
100 South Broad St.
3rd Floor
Philadelphia, PA 19110
US
Email: Wanda.shepard@phila.gov
Phone: (215) 686-1893

Print Format:

Bid Vendor Print Form

File Attachments:

B2728275_ PHL Seller Contact Form.pdf
B2728275 Maintenance of Zamboni Ice Surfacing Equipment.pdf
B2728275_Seller_Checklist.pdf
B2728275_Seller Customer References Form.pdf
B2728275 - Maint. of Zamboni Ice Surfacing Equipment SLBP 8.12.26.pdf
B2728275 - Appendix 1 Range Memo 8.11.26.pdf
B2728275- Appendix 2 S and P Form 8.11.2026.pdf
B2728275 Annual-bid-security-application.pdf
B2728275_SSE Terms and Conditions for PHLContracts.pdf
B2728275_PHL Consent_Authorization Form.pdf
B2728275_LBE Determination Form.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

Questions:

Question #	Print Sequence	Required	Question
1	1.0	Yes	Seller shall indicate the bid has been read in its entirety.
2	2.0	Yes	Did your firm review seller's checklist to ensure it complies with all requirements of Bid B2728275?
3	3.0	Yes	Have you uploaded your Consent and Authorization Form, with the appropriate signatories, for bid opportunities and participation in PHL Contracts?
4	4.0	Yes	Did your firm pay the fees required for the Annual Bid Security Program and Bid Processing?
5	5.0	Yes	If your firm paid the Annual Bid Security and Bid Processing Fees online, were the receipts uploaded with your response to Bid B2728275?
6	6.0	Yes	Please indicate completion of the Seller Contract from which specifies to who, in your firm, any inquiries should be directed to concerning the contract that may result from the award of this quote (see the attachments tab).
7	7.0	Yes	Have customer references been provided? (Please see Attachments Tab for sellers Customer References Form).
8	8.0	Yes	Seller to state how product(s), parts, supplies, and/or equipment, and services are to be delivered to the City of Philadelphia: (E.G., on-site delivery via the seller's truck, United Parcel Service, U.S. Postal Service, electronically, etc.)
9	9.0	Yes	Unless otherwise stated in this invitation and bid, seller to specify if the delivery timeline is other than 30 days.
10	10.0	Yes	If applicable, do you acknowledge any and/or all amendments issues for Bid B2728275 and understand that the amendment(s) are now part of the bid proposal?
11	11.0	Yes	If applicable, do you acknowledge the Terms and Conditions Addendum that is subject to the requirements of Chapter 171300 of the Philadelphia Code?
12	12.0	Yes	Did your firm review the Economic Opportunity Forms (see Attachments Tab) and respond accordingly?
13	13.0	Yes	Does your product contain recycled content and/or shipped in material containing recycled content?
14	14.0	Yes	Is your product recyclable after it has reached its intended use?
15	15.0	Yes	Is your product shipped in returnable containers?

Item Information

1-5 of 10

Item # 1: ( 929 - 50 )

26090-074-011 Semi-Annual Maintenance for Zamboni Ice Surfacing Equipment

NIGP Code:

929-50
Machinery and Heavy Hardware (Not Lawn Equipment) Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

20.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 2: ( 929 - 50 )

26090-074-007 Annual Maintenance of Zamboni Ice Surfacing Equipment

NIGP Code:

929-50
Machinery and Heavy Hardware (Not Lawn Equipment) Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

8.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 3: ( 929 - 50 )

26090-074-000 Labor Rate Per Hour, Regular Hours for Zamboni Ice Surfacing Equipment

NIGP Code:

929-50
Machinery and Heavy Hardware (Not Lawn Equipment) Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

30.0

HR - Hour

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 4: ( 929 - 50 )

26090-074-008 Labor Rate Per Hour, Emergency repair of Zamboni Ice Surfacing Equipment

NIGP Code:

929-50
Machinery and Heavy Hardware (Not Lawn Equipment) Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

12.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 5: ( 929 - 50 )

26090-074 Parts Discount From Manufactures list for parts used in the repair of Zamboni Ice Surfacing Equipment. Estimated Expenditures: $5000.00 Seller Shall enter estimated Expenditures as the "unit cost." Seller shall state a discount from manufacture's current price list.

NIGP Code:

929-50
Machinery and Heavy Hardware (Not Lawn Equipment) Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

1-5 of 10