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Bid Solicitation: B2728237
Header Information
Bid Number:
B2728237
Description:
Police Helicopter Maintenance
Bid Opening Date:
11/04/2026 10:30:00 AM
Purchaser:
Chen Huang
Organization:
City of Philadelphia
Department:
95 - Citywide
Location:
PROC - Procurement
Fiscal Year:
27
Type Code:
IB - Invitation and Bid, Citywide
Allow Electronic Quote:
Yes
Alternate Id:
Required Date:
01/01/2027
Available Date :
10/19/2026 01:00:00 PM
Info Contact:
chen.huang@phila.gov
Bid Type:
OPEN
Informal Bid Flag:
No
Purchase Method:
Open Market
Pre Bid Conference:
A mandatory virtual pre-bid meeting is to be held on September 3, 2026 at 1pm. An amendment will be posted with the meeting details. Please see Bid B2626800.
Bulletin Desc:
It is the intent of the City of Philadelphia to award police helicopter maintenance to various City Agencies and Department(s) specified herein during the contract period. All quotes must be submitted to PHL Contracts no later than 10:30 AM on the date that the related bid opens. Quotes will not be accepted after the bid opening. It is the seller's responsibility to make sure the quote is submitted in a timely manner.
Ship-to Address:
Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720
Bill-to Address:
Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720
Print Format:
Bid Vendor Print Form
File Attachments:
B2728237 Amendment 1.pdf
B2728237_ PHL Seller Contact Form.pdf
B2728237 Police Helicopter Maintenance
B2728237_Seller_Checklist.pdf
B2728237_Seller Customer References Form.pdf
B2728237 Annual-bid-security-application.pdf
B2728237_SSE Terms and Conditions for PHLContracts.pdf
B2728237_PHL Consent_Authorization Form.pdf
B2728237_LBE Determination Form.pdf
B2728237 Seller Qualification Attachment.pdf
Form Attachments:
Required Quote Attachments
Desired Attachment Name
Description
Questions:
Question #
Print Sequence
Required
Question
Response
1
1.0
Yes
Seller shall indicate the bid has been read in its entirety.
2
2.0
Yes
Did your firm review seller's checklist to ensure it complies with all requirements of Bid B2728237?
3
3.0
Yes
Have you uploaded your Consent and Authorization Form, with the appropriate signatories, for bid opportunities and participation in PHL Contracts?
4
4.0
Yes
Did your firm pay the fees required for the Annual Bid Security Program and Bid Processing?
5
5.0
Yes
If your firm paid the Annual Bid Security and Bid Processing Fees online, were the receipts uploaded with your response to Bid B2728237?
6
6.0
Yes
Please indicate completion of the Seller Contract from which specifies to who, in your firm, any inquiries should be directed to concerning the contract that may result from the award of this quote (see the attachments tab).
7
7.0
Yes
Have customer references been provided? (Please see Attachments Tab for sellers Customer References Form).
8
8.0
Yes
Seller to state how product(s), parts, supplies, and/or equipment, and services are to be delivered to the City of Philadelphia: (E.G., on-site delivery via the seller's truck, United Parcel Service, U.S. Postal Service, electronically, etc.)
9
9.0
Yes
Unless otherwise stated in this invitation and bid, seller to specify if the delivery timeline is other than 30 days.
10
10.0
Yes
If applicable, do you acknowledge any and/or all amendments issues for Bid B2728237 and understand that the amendment(s) are now part of the bid proposal?
11
11.0
Yes
If applicable, do you acknowledge the Terms and Conditions Addendum that is subject to the requirements of Chapter 171300 of the Philadelphia Code?
12
12.0
Yes
Did your firm review the Economic Opportunity Forms (see Attachments Tab) and respond accordingly?
13
13.0
Yes
Does your product contain recycled content and/or shipped in material containing recycled content?
14
14.0
Yes
Is your product recyclable after it has reached its intended use?
15
15.0
Yes
Is your product shipped in returnable containers?
16
16.0
Yes
Per Section 2.1.12 of the bid document, seller shall provide an emergency contact phone number which is operational 24 hours a day, 7 days a week, 365 days a year.
17
17.0
Yes
Were you the seller aware that a MANDATORY PRE-BID MEETING was held on September 3rd 2026, at 1pm for all interested parties announced by a Bid Amendment.
Amendments:
Amendment #
Amendment Date
Amendment Note
1
10/15/2026 03:15:25 PM
Bid B2728237 Bid Opening Zoom link for Bid Opening on Wednesday, November 4, 2026. Please see Amendment 1 for more details. Attachment File Changes: Header 1. File 'B2728237 Amendment 1.pdf': File 'B2728237 Amendment 1.pdf' added .
Item Information
1-5 of 18
1
2
3
4
Item # 19: ( 962 - 88 )
Repair Services 25028 002 014 (Year 1) Regular Service hourly rate (Monday to Friday, 8:00 AM to 5:00 PM)
NIGP Code:
962-88
Travel, Non-Local (Scheduled and Unscheduled), Provided by Third Party (Incl. Commercial Airplane Travel and Helicopter Services)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
100.0
HR - Hour
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 20: ( 962 - 88 )
Repair Services 25028 002 015 (Year 1) Hourly rate, Outside of Regular Service Hours
NIGP Code:
962-88
Travel, Non-Local (Scheduled and Unscheduled), Provided by Third Party (Incl. Commercial Airplane Travel and Helicopter Services)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
25.0
HR - Hour
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 21: ( 962 - 88 )
Repair Services 25028 002 016 (Year 1) Mileage charges for transporting helicopter from any area to seller's shop (per each mile).
NIGP Code:
962-88
Travel, Non-Local (Scheduled and Unscheduled), Provided by Third Party (Incl. Commercial Airplane Travel and Helicopter Services)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
100.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 150: ( 962 - 88 )
25028-002-027 (Year 1) Seller provides a computer program that may be installed in the Police Department's computer to track the status of required inspections and time limited parts. The seller must do an update, via computer entry and at the time of maintenance, of the aircraft status and provide a hard copy, which will remain at the Police Department's hangar.
NIGP Code:
962-88
Travel, Non-Local (Scheduled and Unscheduled), Provided by Third Party (Incl. Commercial Airplane Travel and Helicopter Services)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
EA - Each
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 25: ( 962 - 88 )
25028 002 (Year 1) PARTS: Parts shall be at actual acquisition cost plus 10% (to be supported by invoices, if requested by City)
NIGP Code:
962-88
Travel, Non-Local (Scheduled and Unscheduled), Provided by Third Party (Incl. Commercial Airplane Travel and Helicopter Services)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
LO - Lot
Manufacturer:
Brand:
Model:
Make:
Packaging:
1-5 of 18
1
2
3
4
Quote #
Description
Date Last Modified
Status