Bid Solicitation: B2728163

Header Information

Bid Number:

B2728163

Description:

Upgraded Conferencing Systems in 1101 Market Street 13th Floor Media Conference Room

Bid Opening Date:

10/29/2026 11:59:59 PM

Purchaser:

Purchaser MP

Organization:

City of Philadelphia

Department:

14 - Health Department

Location:

1441I - 144103 - IT

Fiscal Year:

Type Code:

MI - Micro Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

10/01/2026

Available Date :

10/02/2026 03:18:26 PM

Info Contact:

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

This micro purchase will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive and responsible bidder. Seller must quote all items in order to be eligible for award. Do not deliver or provide services until notified by department.

Ship-to Address:

Donna Lamotta
Health IT
1101 Market St., 10th Flr.
Philadelphia, PA 19107
US
Email: Donna.LaMotta@Phila.gov
Phone: (215) 685-5672

Bill-to Address:

Donna Lamotta
Health IT
1101 Market St., 10th Flr.
Philadelphia, PA 19107
US
Email: Donna.LaMotta@Phila.gov
Phone: (215) 685-5672

Print Format:

Bid Vendor Print Form

File Attachments:

HIT Terms and Conditions PHL Contracts (1) B2728163.docx
Micro Purchase Terms and Conditions B2728163.pdf
Seller Checklist - Small Purchases B2728163~1.pdf
LGBTQ_Applicant_Data_Form fy27 BID B2728163 (1)~2.pdf
PHL-Contracts-Consent_Authorization BID B2728163 (1).pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

Questions:

Question #	Print Sequence	Required	Question	Response
1	1.0	Yes	Did you fill out and sign the Consent and Authorization form and attach it to your quote?
2	2.0	Yes	Have you read and understand the additional Terms and Conditions that are attached to this bid for Health Information Technology (HIT Terms and Conditions PHL Contracts)?

Amendments:

Amendment #	Amendment Date	Amendment Note
1	10/05/2026 05:31:37 PM	Please read carefully the descriptions there has been a correction to what is expected pertaining to the dampening sound tiles. Item 1 1. Description changed from "Room 13-003 - Media Conference Room Video Furnish and Install One (1) 65" LED display Furnish and Install One (1) articulating mount Furnish and Install One (1) Video Conference Sound Bar below the display, attached to the display so both units move in unison Integrate One (1) Owner Furnished Mini form factor PC behind the display Client is responsible for all IP connections Integrate One (1) Owner Furnished wireless mouse and keyboard Furnish and Install One (1) wall plate with HDMI and USB-C for a visitor's laptop to connect to the display and conference bar Room 13-003 - Media Conference Room Audio Audio will come from the speakers located on the Video bar The connected laptop will control volume Room 13-003 - Media Conference Room Control Furnish and Install One (1) wall control There will be a wall mounted push button user interface Buttons will include - On / Off, Volume up / down, Source control, Display, Wall plate Room 13-003 - Media Conference Room Dampening panels (walnut) Furnish and Install Alphasorb Acoustic Slat Wood Wall Panels on the interior walls (2-walls 12ft x 8'5") The panels are 24" x 96" and will cover the first and last four feet of each wall with a center portion four feet wide only having drywall The panels will come down from the ceiling to the kickplate (not to the floor) The client is responsible for painting the exposed drywall The client is responsible for relocating any power or data outlets that may be behind the new Slat Wood Wall Panels This proposal does not include adding any sound dampening to the door or the walls of the I-beams Room 13-003 - Media Conference Room Equipment The equipment in this space will be located behind the display Furnish and Install sound dampening tiles on the inside of the door Furnish and Install sound dampening tiles on the walls of the I-beams Room 13-003 - Media Conference Room Equipment The equipment in this space will be located behind the display. Have you read and understand the additional Terms and Conditions that are attached to this bid for Health Information Technology (HIT Terms and Conditions PHL Contracts)?" to "Room 13-003 - Media Conference Room Video. Furnish and Install One (1) 65" LED display. Furnish and Install One (1) articulating mount. Furnish and Install One (1) Video Conference Sound Bar below the display, attached to the display so both units move in unison. Integrate One (1) Owner Furnished Mini form factor PC behind the display. Client is responsible for all IP connections. Integrate One (1) Owner Furnished wireless mouse and keyboard. Furnish and Install One (1) wall plate with HDMI and USB-C for a visitor's laptop to connect to the display and conference bar. Room 13-003 - Media Conference Room Audio. Audio will come from the speakers located on the Video bar. The connected laptop will control volume. Room 13-003 - Media Conference Room Control. Furnish and Install One (1) wall control. There will be a wall mounted push button user interface. Buttons will include - On / Off, Volume up / down, Source control, Display, Wall plate Room 13-003 - Media Conference Room Dampening panels (walnut). Furnish and Install Alphasorb Acoustic Slat Wood Wall Panels on the interior walls (2-walls 12ft x 8'5") The panels are 24" x 96" and will cover the first and last four feet of each wall with a center portion four feet wide only having drywall. The panels will come down from the ceiling to the kickplate (not to the floor). The client is responsible for painting the exposed drywall. The client is responsible for relocating any power or data outlets that may be behind the new Slat Wood Wall Panels. Room 13-003 - Media Conference Room Equipme
2	10/05/2026 05:43:52 PM	Item 1 1. Description changed from "Room 13-003 - Media Conference Room Video. Furnish and Install One (1) 65" LED display. Furnish and Install One (1) articulating mount. Furnish and Install One (1) Video Conference Sound Bar below the display, attached to the display so both units move in unison. Integrate One (1) Owner Furnished Mini form factor PC behind the display. Client is responsible for all IP connections. Integrate One (1) Owner Furnished wireless mouse and keyboard. Furnish and Install One (1) wall plate with HDMI and USB-C for a visitor's laptop to connect to the display and conference bar. Room 13-003 - Media Conference Room Audio. Audio will come from the speakers located on the Video bar. The connected laptop will control volume. Room 13-003 - Media Conference Room Control. Furnish and Install One (1) wall control. There will be a wall mounted push button user interface. Buttons will include - On / Off, Volume up / down, Source control, Display, Wall plate Room 13-003 - Media Conference Room Dampening panels (walnut). Furnish and Install Alphasorb Acoustic Slat Wood Wall Panels on the interior walls (2-walls 12ft x 8'5") The panels are 24" x 96" and will cover the first and last four feet of each wall with a center portion four feet wide only having drywall. The panels will come down from the ceiling to the kickplate (not to the floor). The client is responsible for painting the exposed drywall. The client is responsible for relocating any power or data outlets that may be behind the new Slat Wood Wall Panels. Room 13-003 - Media Conference Room Equipment. The equipment in this space will be located behind the display. Furnish and Install sound dampening tiles on the walls of the I-beams. Room 13-003 - Media Conference Room Equipment. The equipment in this space will be located behind the display. ***PLEASE READ THE PDPH HEALTH IT PHL CONTRACT TERMS AND CONDITIONS* Have you read and understand the additional Terms and Conditions that are attached to this bid for Health Information Technology (HIT Terms and Conditions PHL Contracts)? Please answer this in the Questions section." to "Room 13-003 - Media Conference Room Video. Furnish and Install One (1) 65" LED display. Furnish and Install One (1) articulating mount. Furnish and Install One (1) Video Conference Sound Bar below the display, attached to the display so both units move in unison. Integrate One (1) Owner Furnished Mini form factor PC behind the display. Client is responsible for all IP connections. Integrate One (1) Owner Furnished wireless mouse and keyboard. Furnish and Install One (1) wall plate with HDMI and USB-C for a visitor's laptop to connect to the display and conference bar. Room 13-003 - Media Conference Room Audio. Audio will come from the speakers located on the Video bar. The connected laptop will control volume. Room 13-003 - Media Conference Room Control. Furnish and Install One (1) wall control. There will be a wall mounted push button user interface. Buttons will include - On / Off, Volume up / down, Source control, Display, Wall plate Room 13-003 - Media Conference Room Dampening panels (walnut). Furnish and Install Alphasorb Acoustic Slat Wood Wall Panels on the interior walls (2-walls 12ft x 8'5") The panels are 24" x 96" and will cover the first and last four feet of each wall with a center portion four feet wide only having drywall. The panels will come down from the ceiling to the kickplate (not to the floor). The client is responsible for painting the exposed drywall. The client is responsible for relocating any power or data outlets that may be behind the new Slat Wood Wall Panels. Room 13-003 - Media Conference Room Equipment. The equipment in this space will be located behind the display. Furnish and Install sound dampening tiles on the walls of the I-beams. ***PLEASE READ THE PDPH HEALTH IT PHL CONTRACT TERM
3	10/06/2026 03:25:51 PM	Header 1. Bid Opening Date changed from "10/22/2026 11:59:59 PM" to "10/29/2026 11:59:59 PM".

Item Information

Item # 1: ( 287 - 28 )

Room 13-003 - Media Conference Room Video. Furnish and Install One (1) 65" LED display. Furnish and Install One (1) articulating mount. Furnish and Install One (1) Video Conference Sound Bar below the display, attached to the display so both units move in unison. Integrate One (1) Owner Furnished Mini form factor PC behind the display. Client is responsible for all IP connections. Integrate One (1) Owner Furnished wireless mouse and keyboard. Furnish and Install One (1) wall plate with HDMI and USB-C for a visitor's laptop to connect to the display and conference bar. Room 13-003 - Media Conference Room Audio. Audio will come from the speakers located on the Video bar. The connected laptop will control volume. Room 13-003 - Media Conference Room Control. Furnish and Install One (1) wall control. There will be a wall mounted push button user interface. Buttons will include - On / Off, Volume up / down, Source control, Display, Wall plate Room 13-003 - Media Conference Room Dampening panels (walnut). Furnish and Install Alphasorb Acoustic Slat Wood Wall Panels on the interior walls (2-walls 12ft x 8'5") The panels are 24" x 96" and will cover the first and last four feet of each wall with a center portion four feet wide only having drywall. The panels will come down from the ceiling to the kickplate (not to the floor). The client is responsible for painting the exposed drywall. The client is responsible for relocating any power or data outlets that may be behind the new Slat Wood Wall Panels. Room 13-003 - Media Conference Room Equipment. The equipment in this space will be located behind the display. Furnish and Install sound dampening tiles on the walls of the I-beams. *****PLEASE READ THE PDPH HEALTH IT PHL CONTRACT TERMS AND CONDITIONS***** Have you read and understand the additional Terms and Conditions that are attached to this bid for Health Information Technology (HIT Terms and Conditions PHL Contracts)? Please answer this in the Questions section.

NIGP Code:

287-28
Custom Electronics (Integrated Solutions for Residential and Commercial Building Controls)

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

LO - Lot

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