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Bid Solicitation: B2728061

Header Information

Bid Number: B2728061 Description: Custodial Services for the Department of FLeet Services (DFS) Bid Opening Date: 12/02/2026 10:30:00 AM
Purchaser: Steven Weeks Organization: City of Philadelphia
Department: 25 - Fleet Services Location: OFM - Fleet Management Purchasing
Fiscal Year: 27 Type Code: DB - Invitation and Bid, Departmental Allow Electronic Quote: Yes
Alternate Id:   Required Date: 01/01/2027 Available Date :  10/30/2026 08:14:08 AM
Info Contact: Steven.Weeks@phila.gov Bid Type: OPEN Informal Bid Flag: No
Purchase Method: Open Market
Pre Bid Conference: Mandatory site visits. Sellers, please see Section 1.12 in the bid document. Also, the site form is located in the attachments tab.
Bulletin Desc: The City of Philadelphia intends to award a contract for Custodial Services for the Department of Fleet Services (DFS), as specified herein, during the contract period. Quotes will NOT be accepted after the bid opening. It is the Seller's responsibility to ensure that the quote is submitted in a timely manner.
Ship-to Address: Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720
Bill-to Address: Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720
Print Format: Bid Vendor Print Form
File Attachments: Seller SSE Checklist~42.pdf
B2728061 Custodial Services for the Department of Fleet Services DFS.pdf
Seller Contact Form~74.pdf
Sellers Customer References~24.pdf
B2728061 Custodial Services for DFS SLBP .pdf
B2728061 Custodial Services Appendix 1 Range Memo .pdf
B2728061 Custodial Services Appendix 2 S and P form.pdf
Consent Authorization PHL Form~8.pdf
LBE Determination~25.pdf
Annual Bid Security Application FY27~6.pdf
SSE Terms and Conditions Revised~12.pdf
B2728061 Custodial Site Visits Attachment A.pdf
B2728061 Custodial Services for the Department of Fleet Services DFS~1.pdf
Form Attachments:
Required Quote Attachments
Desired Attachment Name Description
Questions:
Question # Print Sequence Required Question Response
1 1.0 Yes Have you uploaded your Consent and Authorization Form for bid opportunities and participation in PHL Contracts?                    
2 2.0 Yes Did your firm pay the fees required for the Annual Bid Security Program, Bid Processing Fee?                    
3 3.0 Yes Has the seller uploaded the completed Attachment B form in the attachments tab?                    
4 4.0 Yes If applicable, do you acknowledge any and/or all Amendments issued for Bid No.B2728061 and understand that the Amendment(s) are now part of the proposal?                    
5 5.0 Yes Seller to specify if delivery is other than 30 days.                    
6 6.0 Yes If your firm paid the required bid fees online, were the receipts uploaded with your response to Bid No.B2728061                    
7 7.0 Yes Have customer references been provided? (Please see the Attachments tab for Sellers Customer References Form).                    
8 8.0 Yes Has the seller uploaded the completed site visit form attachment A?                    
9 9.0 Yes Seller to state how the product(s), parts, supplies, and/or equipment are to be delivered to the City of Philadelphia : (E.G., on-site delivery via the seller's truck, United Parcel Service, U.S. Postal Service, etc.)                    
10 10.0 Yes Did your firm review the "Seller's Checklist" to ensure that it complies with all requirements of Bid No.B2728061?                    
11 11.0 Yes The vendor shall indicate the entire bid has been read.                    
12 12.0 Yes Please confirm completion of the Seller Contact Information Form (see the Attachments tab,) which specifies to whom in your firm any questions should be directed concerning the contract that will result from the award of this quote.                    
13 13.0 Yes Did the vendor read the entire 17-1300 SSE Terms and Conditions Contract Amendment in the PHL Contracts Attachment Tab?                    
14 14.0 Yes Is your product shipped in returnable containers?                    
15 15.0 Yes Is your product packaged and/or shipped in material containing recycled content?                    
16 16.0 Yes Is your product recyclable after it has reached its intended end use?                    
17 17.0 No                    
Amendments:
Amendment # Amendment Date Amendment Note
1 10/30/2026 08:14:46 AM The availability date has been changed. Header 1. Available Date changed from "10/30/2026 04:00:00 PM" to "10/30/2026 08:14:08 AM".

Item Information

1-5 of 41
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Item # 1:   ( 910  -  39 )   Shop 134 (Reference Paragraphs 2.2 through 2.2.3.3.3 & Paragraphs 2.2.4 through 2.2.4.11) 20210-005-011 Paint Booth Cleaning Once per Year
NIGP Code: 910-39
   Janitorial/Custodial Services
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 2:   ( 910  -  39 )   Shop 134 (Reference Paragraphs 2.2 through 2.2.3.3.3 & Paragraphs 2.2.4 through 2.2.4.11) 20210-005-095 Custodial Services, Full Time Employee (Estimate of 252 Days) 4:00 AM to 12:00 PM
NIGP Code: 910-39
   Janitorial/Custodial Services
Qty Unit Cost UOM Total Discount Amt. Total Cost
252.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 3:   ( 910  -  39 )   Shop 134 (Reference Paragraphs 2.2 through 2.2.3.3.3 & Paragraphs 2.2.4 through 2.2.4.11) 20210-005-076 Eyewash Station Once per Month (Total of 6 Stations)
NIGP Code: 910-39
   Janitorial/Custodial Services
Qty Unit Cost UOM Total Discount Amt. Total Cost
72.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 4:   ( 910  -  39 )   Shop 134 (Reference Paragraphs 2.2 through 2.2.3.3.3 & Paragraphs 2.2.4 through 2.2.4.11) 20210-005-077 Strip and Seal Floor Twice per Year
NIGP Code: 910-39
   Janitorial/Custodial Services
Qty Unit Cost UOM Total Discount Amt. Total Cost
2.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 5:   ( 910  -  39 )   Shop 159 (Reference Paragraphs 2.2 through 2.2.3.3.2 & Paragraphs 2.2.5 through 2.2.5.9) 20210-005-080 Custodial Services Three Times per Week
NIGP Code: 910-39
   Janitorial/Custodial Services
Qty Unit Cost UOM Total Discount Amt. Total Cost
156.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:
 
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