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Bid Solicitation: B2728061
Header Information
Bid Number:
B2728061
Description:
Custodial Services for the Department of FLeet Services (DFS)
Bid Opening Date:
12/02/2026 10:30:00 AM
Purchaser:
Steven Weeks
Organization:
City of Philadelphia
Department:
25 - Fleet Services
Location:
OFM - Fleet Management Purchasing
Fiscal Year:
27
Type Code:
DB - Invitation and Bid, Departmental
Allow Electronic Quote:
Yes
Alternate Id:
Required Date:
01/01/2027
Available Date :
10/30/2026 08:14:08 AM
Info Contact:
Steven.Weeks@phila.gov
Bid Type:
OPEN
Informal Bid Flag:
No
Purchase Method:
Open Market
Pre Bid Conference:
Mandatory site visits. Sellers, please see Section 1.12 in the bid document. Sellers, please review Section 3.2.5 regarding Performance Bond. Attachment B is mandatory to read and submit the required information.
Bulletin Desc:
The City of Philadelphia intends to award a contract for Custodial Services for the Department of Fleet Services (DFS), as specified herein, during the contract period. Quotes will NOT be accepted after the bid opening. It is the Seller's responsibility to ensure that the quote is submitted in a timely manner.
Ship-to Address:
Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720
Bill-to Address:
Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720
Print Format:
Bid Vendor Print Form
File Attachments:
Seller SSE Checklist~42.pdf
B2728061 Custodial Services for the Department of Fleet Services DFS.pdf
Seller Contact Form~74.pdf
Sellers Customer References~24.pdf
B2728061 Custodial Services for DFS SLBP .pdf
B2728061 Custodial Services Appendix 1 Range Memo .pdf
B2728061 Custodial Services Appendix 2 S and P form.pdf
Consent Authorization PHL Form~8.pdf
LBE Determination~25.pdf
Annual Bid Security Application FY27~6.pdf
SSE Terms and Conditions Revised~12.pdf
B2728061 Custodial Site Visits Attachment A.pdf
B2728061 Attachment B Seller Qualification.pdf
Form Attachments:
Required Quote Attachments
Desired Attachment Name
Description
Questions:
Question #
Print Sequence
Required
Question
Response
1
1.0
Yes
Have you uploaded your Consent and Authorization Form for bid opportunities and participation in PHL Contracts?
2
2.0
Yes
Did your firm pay the fees required for the Annual Bid Security Program, Bid Processing Fee?
3
3.0
Yes
Has the seller uploaded the completed Attachment B form in the attachments tab?
4
4.0
Yes
If applicable, do you acknowledge any and/or all Amendments issued for Bid No.B2728061 and understand that the Amendment(s) are now part of the proposal?
5
5.0
Yes
Seller to specify if delivery is other than 30 days.
6
6.0
Yes
If your firm paid the required bid fees online, were the receipts uploaded with your response to Bid No.B2728061
7
7.0
Yes
Have customer references been provided? (Please see the Attachments tab for Sellers Customer References Form).
8
8.0
Yes
Has the seller uploaded the completed site visit form attachment A?
9
9.0
Yes
Seller to state how the product(s), parts, supplies, and/or equipment are to be delivered to the City of Philadelphia : (E.G., on-site delivery via the seller's truck, United Parcel Service, U.S. Postal Service, etc.)
10
10.0
Yes
Did your firm review the "Seller's Checklist" to ensure that it complies with all requirements of Bid No.B2728061?
11
11.0
Yes
The vendor shall indicate the entire bid has been read.
12
12.0
Yes
Please confirm completion of the Seller Contact Information Form (see the Attachments tab,) which specifies to whom in your firm any questions should be directed concerning the contract that will result from the award of this quote.
13
13.0
Yes
Did the vendor read the entire 17-1300 SSE Terms and Conditions Contract Amendment in the PHL Contracts Attachment Tab?
14
14.0
Yes
Is your product shipped in returnable containers?
15
15.0
Yes
Is your product packaged and/or shipped in material containing recycled content?
16
16.0
Yes
Is your product recyclable after it has reached its intended end use?
17
17.0
No
Amendments:
Amendment #
Amendment Date
Amendment Note
1
10/30/2026 08:14:46 AM
The availability date has been changed. Header 1. Available Date changed from "10/30/2026 04:00:00 PM" to "10/30/2026 08:14:08 AM".
2
11/03/2026 10:09:15 AM
Seller's reminder regarding the Performance Bond (Section 3.2.5). Header 1. Pre-Bid Conference changed from "Mandatory site visits. Sellers, please see Section 1.12 in the bid document. Also, the site form is located in the attachments tab." to "Mandatory site visits. Sellers, please see Section 1.12 in the bid document. Also, the site form is located in the attachments tab. Sellers, please review Section 3.2.5 regarding Performance Bond.".
3
11/05/2026 11:54:05 AM
The correct attachment B was uploaded. Sellers, please read and comply with the specifications and the required paperwork. Attachment File Changes: Header 1. File 'B2728061 Custodial Services for the Department of Fleet Services DFS~1.pdf': File 'B2728061 Custodial Services for the Department of Fleet Services DFS~1.pdf' deleted . 2. File 'B2728061 Attachment B Seller Qualification.pdf': File 'B2728061 Attachment B Seller Qualification.pdf' added .
4
11/05/2026 01:10:39 PM
The unit of measure in the items tab has been revised. Header 1. Pre-Bid Conference changed from "Mandatory site visits. Sellers, please see Section 1.12 in the bid document. Also, the site form is located in the attachments tab. Sellers, please review Section 3.2.5 regarding Performance Bond." to "Mandatory site visits. Sellers, please see Section 1.12 in the bid document. Sellers, please review Section 3.2.5 regarding Performance Bond. Attachment B is mandatory to read and submit the required information.". Item 1 1. UOM changed from "EA" to "YR". Item 2 1. UOM changed from "EA" to "DA". Item 3 1. UOM changed from "EA" to "MO". Item 4 1. UOM changed from "EA" to "YR". Item 5 1. UOM changed from "EA" to "WK". Item 6 1. UOM changed from "EA" to "MO". Item 7 1. UOM changed from "EA" to "YR". Item 8 1. UOM changed from "EA" to "YR". Item 9 1. UOM changed from "EA" to "WK". Item 10 1. UOM changed from "EA" to "YR". Item 11 1. UOM changed from "EA" to "YR". Item 12 1. UOM changed from "EA" to "WK". Item 13 1. UOM changed from "EA" to "MO". Item 14 1. UOM changed from "EA" to "YR". Item 15 1. UOM changed from "EA" to "YR". Item 16 1. UOM changed from "EA" to "WK". Item 17 1. UOM changed from "EA" to "MO". Item 18 1. UOM changed from "EA" to "YR". Item 19 1. UOM changed from "EA" to "YR". Item 20 1. UOM changed from "EA" to "WK". Item 21 1. UOM changed from "EA" to "MO". Item 22 1. UOM changed from "EA" to "YR". Item 23 1. UOM changed from "EA" to "YR". Item 24 1. UOM changed from "EA" to "YR". Item 25 1. UOM changed from "EA" to "WK". Item 26 1. UOM changed from "EA" to "MO". Item 27 1. UOM changed from "EA" to "YR". Item 28 1. UOM changed from "EA" to "WK". Item 29 1. UOM changed from "EA" to "YR". Item 30 1. UOM changed from "EA" to "YR". Item 31 1. UOM changed from "EA" to "YR". Item 32 1. UOM changed from "EA" to "WK". Item 33 1. UOM changed from "EA" to "MO". Item 34 1. UOM changed from "EA" to "YR". Item 35 1. UOM changed from "EA" to "MO". Item 36 1. UOM changed from "EA" to "YR". Item 37 1. UOM changed from "EA" to "WK". Item 38 1. UOM changed from "EA" to "WK". Item 39 1. UOM changed from "EA" to "MO". Item 40 1. UOM changed from "EA" to "MO". Item 41 1. UOM changed from "EA" to "MO".
Item Information
1-5 of 41
1
2
3
4
5
6
7
8
9
Item # 1: ( 910 - 39 )
Shop 134 (Reference Paragraphs 2.2 through 2.2.3.3.3 & Paragraphs 2.2.4 through 2.2.4.11) 20210-005-011 Paint Booth Cleaning Once per Year
NIGP Code:
910-39
Janitorial/Custodial Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
1.0
YR - Year
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 2: ( 910 - 39 )
Shop 134 (Reference Paragraphs 2.2 through 2.2.3.3.3 & Paragraphs 2.2.4 through 2.2.4.11) 20210-005-095 Custodial Services, Full Time Employee (Estimate of 252 Days) 4:00 AM to 12:00 PM
NIGP Code:
910-39
Janitorial/Custodial Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
252.0
DA - Days
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 3: ( 910 - 39 )
Shop 134 (Reference Paragraphs 2.2 through 2.2.3.3.3 & Paragraphs 2.2.4 through 2.2.4.11) 20210-005-076 Eyewash Station Once per Month (Total of 6 Stations)
NIGP Code:
910-39
Janitorial/Custodial Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
72.0
MO - Month
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 4: ( 910 - 39 )
Shop 134 (Reference Paragraphs 2.2 through 2.2.3.3.3 & Paragraphs 2.2.4 through 2.2.4.11) 20210-005-077 Strip and Seal Floor Twice per Year
NIGP Code:
910-39
Janitorial/Custodial Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
2.0
YR - Year
Manufacturer:
Brand:
Model:
Make:
Packaging:
Item # 5: ( 910 - 39 )
Shop 159 (Reference Paragraphs 2.2 through 2.2.3.3.2 & Paragraphs 2.2.5 through 2.2.5.9) 20210-005-080 Custodial Services Three Times per Week
NIGP Code:
910-39
Janitorial/Custodial Services
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
156.0
WK - Week
Manufacturer:
Brand:
Model:
Make:
Packaging:
1-5 of 41
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Quote #
Description
Date Last Modified
Status