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Bid Solicitation: B2727908

Header Information
Bid Number: B2727908 Description: Repair of Small Equipment (Interior and Exterior) and Preventative Maintenance Services Bid Opening Date: 12/09/2026 10:30:00 AM
Purchaser: Jade Williams Organization: City of Philadelphia
Department: 92 - Department of Aviation Location: AVIA - Aviation Purchasing
Fiscal Year: 27 Type Code: DB - Invitation and Bid, Departmental Allow Electronic Quote: Yes
Alternate Id: DA054  Required Date: 06/01/2027 Available Date :  11/09/2026 12:47:22 PM
Info Contact: Jade Williams / Jade.Williams@phl.org Bid Type: OPEN Informal Bid Flag: No
Purchase Method: Open Market
Pre Bid Conference: The link for the virtual bid opening that will be held on Wednesday, December 09, 2026, at 10:30 AM. Zoom Link: TBD Meeting ID: TBD Passcode: TBD
Bulletin Desc: It is the intent of the City of Philadelphia to purchase REPAIR OF SMALL EQUIPMENT (INTERIOR AND EXTERIOR) AND PREVENTATIVE MAINTENANCE SERVICES in accordance with Section 2 of this Invitation and Bid. All quotes must be submitted through PHL Contracts no later than 10:30 AM on the date that the related bid opens. Quotes will not be accepted after the bid opening. It is the Seller's responsibility to ensure that the quote is submitted in a timely manner.
Ship-to Address: Frederick Bowles
Philadelphia International Airport, Warehouse
8401 Executive Avenue
Philadelphia, PA 19153
US
Email: Frederick.Bowles@phl.org
Phone: (215) 937-4038 		Bill-to Address: Jamella Michell
2 International Plaza, Suite 400
Philadelphia, PA 19113
US
Email: Jamella.Mitchell@phl.org
Phone: (215) 937-5549 		Print Format: Bid Vendor Print Form
File Attachments: Seller_SSE_Checklist B2727908.pdf
B2727908 Invitation and Bid.pdf
Attachment A - B2727908.pdf
Seller Contact Information Form B2727908.pdf
Seller Customer References Form B2727908.pdf
SLBP - Appendix 1 Range Memo -B2727908.pdf
SLBP - Appendix 2 S and P Form -B2727908.pdf
Small and Local Business Plan-B2727908.pdf
FY27 Annual Bid Security Application B2727908.pdf
SSE Terms and Conditions - Sept 2025 B2727908.pdf
PHLContracts Consent and Authorization Agreement B2727908.pdf
LBE Determination Form Jan 2020 B2727908.pdf
Form Attachments:
Required Quote Attachments
Desired Attachment Name Description
Questions:
Question # Print Sequence Required Question Response
1 1.0 Yes Did your firm read this Invitation and Bid in its entirety?                    
2 2.0 Yes Seller to state Name and Phone# of seller's Contact for the City to contact for service.                    
3 3.0 Yes Seller to state how products will be delivered to the City of Philadelphia: (E.G., on-site delivery via awarded seller's truck, United Parcel, etc.)                    
4 4.0 Yes Do you acknowledge any and/or all Amendments issued for Bid B2727908 and understand that the amendment(s) is (are) now part of the proposal?                    
5 5.0 Yes Did your firm pay the fees required for Bid Processing and the FY27 Annual Bid Security Program?                    
6 6.0 Yes If your firm paid the Bid Processing and Annual Bid Security Program fees online, were the receipts uploaded with your response to Bid B2727908?                    
7 7.0 Yes Did your firm provide "Pre-Award" and "Post-Award" contact information?                    
8 8.0 Yes Did your firm provide customer references as required by section 1.10, Seller Qualification?                    
9 9.0 Yes Did your firm complete the PHL Contracts "Consent and Authorization Agreement" and either upload it to its PHL Contracts Seller Profile or upload it with its response to Bid B2727908?                    
10 10.0 Yes Did your firm review the "Seller Checklist" to ensure it complied with all requirements of Bid B2727908?                    
11 11.0 Yes If your firm wishes to be found eligible for LBE preference, did your firm complete and upload the "LBE Determination Form" with its response to Bid B2727908?                    
12 12.0 Yes Does product bid contain recycled content?                    
13 13.0 Yes Is your product packaged and/or shipped in material containing recycled content?                    
14 14.0 Yes Is your product recyclable after it has reached its intended end use?                    
15 15.0 Yes Is your product shipped in returnable containers?                    
17 16.0 Yes Did your firm complete the Office of Economic Opportunity Small and Local Business Plan Forms and upload them with its response to Bid B2727908?                    
18 17.0 Yes Dis your firm paid the fees required for Bid Processing and Bid Security online, were the receipts uploaded with your response to Bid B2727908?                    

Item Information
1-5 of 10
1  2 
Item # 1:   ( 934  -  39 )   26089 091 011 Labor rate per hour for repairs to existing Small Equipment and Preventative Maintenance Monday through Friday between 7:00 AM to 3:00 PM.
NIGP Code: 934-39
   Janitorial Equipment Maintenance and Repair
Qty Unit Cost UOM Total Discount Amt. Total Cost
4992.0   HR - Hour    
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 2:   ( 934  -  39 )   26089 091 012 Labor rate per hour for repairs to existing Small Equipment and Preventative Maintenance Monday through Friday between 3:00 PM to 11:00 PM.
NIGP Code: 934-39
   Janitorial Equipment Maintenance and Repair
Qty Unit Cost UOM Total Discount Amt. Total Cost
2496.0   HR - Hour    
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 3:   ( 934  -  39 )   26089 091 010 Labor rate per hour for repairs to existing Small Equipment and Preventative Maintenance Monday through Friday between 11:00 PM to 7:00 AM.
NIGP Code: 934-39
   Janitorial Equipment Maintenance and Repair
Qty Unit Cost UOM Total Discount Amt. Total Cost
2496.0   HR - Hour    
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 4:   ( 934  -  39 )   26089 091 013 Labor rate per hour for repairs to existing Small Equipment and Preventative Maintenance Saturdays and Sundays 7:00 am to 3:00 pm
NIGP Code: 934-39
   Janitorial Equipment Maintenance and Repair
Qty Unit Cost UOM Total Discount Amt. Total Cost
1664.0   HR - Hour    
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 5:   ( 934  -  39 )   26089 091 014 Labor rate per hour for repairs to existing Small Equipment and Preventative Maintenance Holidays ONLY 7:00 am to 3:00 pm. Holiday rates will only be paid on the following holidays: New Year's Day, Easter, Memorial Day, Juneteenth, July 4th, Labor Day, Thanksgiving and Christmas
NIGP Code: 934-39
   Janitorial Equipment Maintenance and Repair
Qty Unit Cost UOM Total Discount Amt. Total Cost
64.0   HR - Hour    
Manufacturer: Brand: Model:
Make: Packaging:
 
1-5 of 10
1  2 
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