Bid Solicitation: B2727483

Header Information

Bid Number:

B2727483

Description:

FLOOR MATS AND MOP HEADS - RENTAL SERVICE

Bid Opening Date:

07/22/2026 10:30:00 AM

Purchaser:

Jade Williams

Organization:

City of Philadelphia

Department:

92 - Department of Aviation

Location:

AVIA - Aviation Purchasing

Fiscal Year:

Type Code:

DB - Invitation and Bid, Departmental

Allow Electronic Quote:

Yes

Alternate Id:

DA011

Required Date:

09/01/2026

Available Date :

07/08/2026 10:12:38 AM

Info Contact:

Jade Williams / Jade.Williams@phl.org

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:

The link for the virtual bid opening that will be held on Wednesday, July 22, 2026, at 10:30 AM. zoom link https://us02web.zoom.us/j/81025611678?pwd=hpxKpEukWlMZ8xsuJQnMQxFAPcafph.1 Meeting ID: 810 2561 1678 Passcode: 418025

Bulletin Desc:

It is the intent of the City of Philadelphia to acquire the FLOOR MATS AND MOP HEADS - RENTAL SERVICE in accordance with Section 2 of this Invitation and Bid. All quotes must be submitted through PHL Contracts no later than 10:30 AM on the date that the related bid opens. Quotes will not be accepted after the bid opening. It is the Seller's responsibility to ensure that the quote is submitted in a timely manner

Ship-to Address:

John Wright
Philadelphia International Airport, Warehouse
8401 Executive Avenue
Philadelphia, PA 19153
US
Email: John.Wright@phl.org
Phone: (215) 937-7902

Bill-to Address:

Jamella Michell
2 International Plaza, Suite 400
Philadelphia, PA 19113
US
Email: Jamella.Mitchell@phl.org
Phone: (215) 937-5549

Print Format:

Bid Vendor Print Form

File Attachments:

Zoom Announcement B2727483.pdf
Seller_SSE_Checklist B2727483.pdf
Invitation and Bid B2727483.pdf
Attachment A PHL Floor Mats Logos.pdf
Seller Contact Information Form B2727483.pdf
Seller Customer References Form B2727483.pdf
FY27 Annual Bid Security Application B2727483.pdf
SSE Terms and Conditions - Sept 2025 B2727483.pdf
PHLContracts Consent and Authorization Agreement B2727483.pdf
LBE Determination Form Jan 2020 B2727483.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

Questions:

Question #	Print Sequence	Required	Question
1	1.0	Yes	Seller shall confirm the bid has been read in its entirety.
2	2.0	Yes	Seller to state Name and Phone# of seller's Contact for the City to contact for service.
3	3.0	Yes	Seller to state how products will be delivered to the City of Philadelphia: (E.G., on-site delivery via awarded seller's truck, United Parcel, etc.)
4	4.0	Yes	Section 2.3 of the bid document states damaged or defective mop heads and floor mats shall be replaced within 24 hours. Please specify whether your company can or cannot meet this turnaround time.
5	5.0	Yes	Do you acknowledge any and/or all Amendments issued for Bid B2727483 and understand that the amendment(s) is (are) now part of the proposal?
6	6.0	Yes	Did your firm pay the fees required for Bid Processing and the FY27 Annual Bid Security Program?
7	7.0	Yes	If your firm paid the Bid Processing and Annual Bid Security Program fees online, were the receipts uploaded with your response to Bid B2727483?
8	8.0	Yes	Did your firm provide "Pre-Award" and "Post-Award" contact information?
9	9.0	Yes	Did your firm provide customer references as required by section 1.10, Seller Qualification?
10	10.0	Yes	Did your firm complete the PHL Contracts "Consent and Authorization Agreement" and either upload it to its PHL Contracts Seller Profile or upload it with its response to Bid B2727483?
11	11.0	Yes	Did your firm review the "Seller Checklist" to ensure it complied with all requirements of Bid B2727483?
12	12.0	Yes	If your firm wishes to be found eligible for LBE preference, did your firm complete and upload the "LBE Determination Form" with its response to Bid B2727483?
13	13.0	Yes	Does product bid contain recycled content?
14	14.0	Yes	Is your product packaged and/or shipped in material containing recycled content?
15	15.0	Yes	Is your product recyclable after it has reached its intended end use?
16	16.0	Yes	Is your product shipped in returnable containers?
17	17.0	Yes	Did your company review section 1.9.7 in its entirety?

Item Information

1-5 of 32

Item # 1: ( 938 - 38 )

28525-000-050 MOP HEAD, (24 OZ.) WET TYPE (Est. Qty. 425 mop wet heads / week X 52 Weeks)

NIGP Code:

938-38
First Aid and Safety Equipment (Except Nuclear and Welding) Maintenance and Repair

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

22,100.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 2: ( 983 - 38 )

28525-000-085 MOP HEAD, (60") DRY TYPE. (Est. Qty. 50 dry mop heads / week X 52 Weeks)

NIGP Code:

983-38
Janitorial Equipment Rental or Lease

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

2,600.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 3: ( 983 - 38 )

28525-000-086 MOP HEAD, (36") DRY TYPE. (Est. Qty. 20 dry mop heads / week X 52 weeks)

NIGP Code:

983-38
Janitorial Equipment Rental or Lease

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1,040.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 4: ( 983 - 38 )

28525-000-087 MOP HEAD, (30") DRY TYPE. (Est. Qty. 20 dry mop heads / week X 52 Weeks)

NIGP Code:

983-38
Janitorial Equipment Rental or Lease

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1,040.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Item # 5: ( 983 - 38 )

28525-000-088 MOP HEAD, (24") DRY TYPE. (Est. Qty. 24 dry mop heads / week X 52 Weeks)

NIGP Code:

983-38
Janitorial Equipment Rental or Lease

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1,248.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

1-5 of 32