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Bid Solicitation: B2726973

Header Information

Bid Number: B2726973 Description: Repair of Electric Motors Bid Opening Date: 12/02/2026 10:30:00 AM
Purchaser: Leo Merrigan Organization: City of Philadelphia
Department: 95 - Citywide Location: PROC - Procurement
Fiscal Year: 27 Type Code: IB - Invitation and Bid, Citywide Allow Electronic Quote: Yes
Alternate Id:   Required Date: 02/01/2027 Available Date :  11/03/2026 12:51:30 PM
Info Contact: Leo Merrigan - leo.merrigan@phila.gov Bid Type: OPEN Informal Bid Flag: No
Purchase Method: Open Market
Pre Bid Conference:
Bulletin Desc: It is the intent of the City of Philadelphia to make an award for Repair of Electric Motors for the various City agencies and departments as specified herein during the contract period. All quotes must be submitted through PHL Contracts no later than 10:30 AM on the date that the related bid opens. Quotes will not be accepted after the bid opening. It is the Seller's responsibility to ensure that the quote is submitted in a timely manner.
Ship-to Address: Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720
Bill-to Address: Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720
Print Format: Bid Vendor Print Form
File Attachments: B2726973 - Repair of Electric Motors SLBP 8.12.26.docx
B2726973 - Repair of Electric Motors SLBP - Appendix 1 Range Memo 8.11.26.docx
B2726973 - Repair of Electric Motors SLBP - Appendix 2 SandP Form 8.11.2026.pdf
B2726973 Seller SSE Checklist.pdf
B2726973 Repair of Electric Motors.pdf
B2726973 - Repair of Electric Motors - Pricing Grid .xlsx
FY2027 Annual Bid Security Application~4.pdf
B2726973 PHL Consent_Authorization Form.pdf
B2726973 PHL Seller Contact Form.pdf
B2726973 Seller Customer References Form.pdf
B2726973 LBE Determination Form Jan 2020.pdf
SSE Terms and Conditions - Sept 2025 v2~14.pdf
Form Attachments:
Required Quote Attachments
Desired Attachment Name Description
Questions:
Question # Print Sequence Required Question Response
1 1.0 Yes Has seller submitted Underwriters Laboratories Inc. (UL) certification per paragraph 1.10?                    
2 2.0 Yes Has seller attached a completed Pricing Grid per Sections 2.1.3 and 2.2.4?                    
3 3.0 Yes Seller to state the Type of Transport used for delivery per paragraph 2.4.                    
4 4.0 Yes Have you uploaded your Consent and Authorization Form for bid opportunities and participation in PHL Contracts?                    
5 5.0 Yes Did your firm pay the fees required for the Annual Bid Security Program, Bid Processing Fee?                    
6 6.0 Yes If your firm paid the required bid fees online, were the receipts uploaded with your response to Bid No.B2726973?                    
7 7.0 Yes Please confirm completion of the Seller Contact Information Form (see the Attachments tab,) which specifies to whom in your firm any questions should be directed to concerning the contract that will result from the award of this quote.                    
8 8.0 Yes Have customer references been provided? (Please see Attachments tab for Sellers Customer References Form).                    
9 9.0 Yes Seller to specify if delivery is other than 30 days.                    
10 10.0 Yes If applicable, do you acknowledge any and/or all Amendments issued for Bid No. B2726973 and understand that the Amendment(s) are now part of the proposal?                    
12 12.0 Yes Did you firm review the "Seller's Checklist" to ensure that it complies with all requirements of Bid No. B2726973?                    
13 13.0 Yes Vendor shall indicate the bid has been read in its entirety.                    
18 18.0 Yes Did vendor read in its entirely SSE Terms and Conditions Contract Amendment in PHL Contracts Attachment Tab.                    
19 19.0 Yes Did you submit a completed Solicitation & Participation form per paragraph 1.9.9?                    
Amendments:
Amendment # Amendment Date Amendment Note
1 11/03/2026 12:54:59 PM Bid opening time change. Header 1. Bid Opening Date changed from "12/02/2026 12:00:00 AM" to "12/02/2026 10:30:00 AM".

Item Information

1-5 of 17
1  2  3  4 
Item # 1:   ( 929  -  61 )   26052 100 001 - Labor Rate - Repair or replace AC electric motors, non-standard type per para. 2.2.1.1 in the attached bid document.
NIGP Code: 929-61
   Motor Rewinding and Repairing, Electric
Qty Unit Cost UOM Total Discount Amt. Total Cost
1500.0   HR - Hour    
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 2:   ( 929  -  61 )   26052 100 - Parts - Repair or replace AC electric motors, non-standard type per para. 2.2.1.2 in the attached bid document. Seller shall enter Mark-up as a Negative (-) Discount. Seller shall enter estimated expenditures of $10,000 as the unit cost.
NIGP Code: 929-61
   Motor Rewinding and Repairing, Electric
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   LO - Lot    
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 3:   ( 285  -  68 )   41132 001 New motor, replacement - Repair or replace AC electric motors, non-standard type per para. 2.2.1.3 in the attached bid document. Seller shall enter Mark-up as a Negative (-) Discount. Seller shall enter estimated expenditures of $65,000 as the unit cost.
NIGP Code: 285-68
   Motors and Parts, Fractional H.P. Electric (Incl. Remanufactured)
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   LO - Lot    
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 4:   ( 929  -  61 )   26052 100 002 - Certification Charge, Explosion proof/UL certification per each non-standard XP motor repair per para. 2.2.1.4 in the attached bid document.
NIGP Code: 929-61
   Motor Rewinding and Repairing, Electric
Qty Unit Cost UOM Total Discount Amt. Total Cost
5.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:
 
Item # 5:   ( 929  -  61 )   26052 101 001 - Labor Rate - Repair or replace DC/DC Valve electric motors, non-standard type per para. 2.2.2.1 in the attached bid document.
NIGP Code: 929-61
   Motor Rewinding and Repairing, Electric
Qty Unit Cost UOM Total Discount Amt. Total Cost
150.0   HR - Hour    
Manufacturer: Brand: Model:
Make: Packaging:
 
1-5 of 17
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