Bid Solicitation: B2627122

Header Information

Bid Number:

B2627122

Description:

U.S. Flag Free-Flying Hot Air Balloon

Bid Opening Date:

06/04/2026 10:00:00 AM

Purchaser:

Purchaser MP

Organization:

City of Philadelphia

Department:

16 - Parks & Recreation

Location:

1603 - Maintenance Division

Fiscal Year:

Type Code:

MI - Micro Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

06/20/2026

Available Date :

05/13/2026 01:31:40 PM

Info Contact:

Joanne.Aponte-Hewitt@phila.gov

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

This micro purchase will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive and responsible bidder. Seller must quote all items in order to be eligible for award. Do not deliver or provide services until notified by department. This bid will result in a Firm Limit Contract.

Ship-to Address:

Katie Burns Kays
Philadelphia Parks & Recreationâ??â??â??â??
Property & Concessions Management
One Parkway Building
1515 Arch Street, 10th Floorâ??â??â??â??
Philadelphia, PA 19102
US
Email: Katie.Burns.Kays@phila.gov
Phone: (215) 683-8458

Bill-to Address:

Rochelle Baillie
General Support Division
1515 Arch Street - 10th Floor
Philadelphia, PA 19102
US
Email: Rochelle.Baillie@phila.gov
Phone: (215) 683-3688

Print Format:

Bid Vendor Print Form

File Attachments:

LGBTQ Applicant Data Form B2627122
Consent Authorization B2627122
Seller Checklist for Small Purchases B2627122
Micro Purchase Terms and Conditions FY26 B2627122

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

Questions:

Question #	Print Sequence	Required	Question	Response
1	1.0	No	Did you accept the terms and conditions of the bid? Refer to the seller's checklist.
2	2.0	No	Do you have a signed consent & authorization form in your vendor profile? If not, attach a copy in the attachments tab. Refer to the seller's checklist

Amendments:

Amendment #	Amendment Date	Amendment Note
1	05/19/2026 01:03:31 PM	Bid had to be extended because no quotes were received. Header 1. Bid Opening Date changed from "05/19/2026 10:00:00 AM" to "05/27/2026 10:00:00 AM".
2	05/27/2026 02:22:00 PM	Header 1. Bid Opening Date changed from "05/27/2026 10:00:00 AM" to "06/04/2026 10:00:00 AM".

Item Information

Item # 1: ( 035 - 52 )

U.S. Flag Balloon, America One, red, white, and blue display to include delivery, setup, operation, and breakdown of the 53 ft tall, 78 feet wide, 29 feet from front to back, weight of 530 lbs, and capacity of 124,000 cubic feet of helium/hot air, space requirements: approximately 225 feet x 225 feet clear, level grass surface, operations conducted with standard safety and weather conditions guidelines, Date: Saturday, June 20, 2026 from 5:00 pm to 8:00 pm to support the Philly Fair 250. The bid will result in a "Firm Limit" contract for a one-time purchase.

NIGP Code:

035-52
Hot Air Balloons

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging: