Bid Solicitation: B2627042

Header Information

Bid Number:

B2627042

Description:

Catering for Training & Development

Bid Opening Date:

05/08/2026 11:59:59 PM

Purchaser:

Purchaser MP

Organization:

City of Philadelphia

Department:

52 - Free Library

Location:

FLP02 - FLP - SOP

Fiscal Year:

Type Code:

MI - Micro Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

06/01/2026

Available Date :

05/04/2026 12:09:41 PM

Info Contact:

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

This micro purchase will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive and responsible bidder. Seller must quote all items in order to be eligible for award as a whole. Do not deliver or provide services until notified by department.

Ship-to Address:

FLP Purchasing
Free Library of Philadelphia
Delivery Location
To Be Determined At Time Of Order
Philadelphia, PA 19103
US
Email: FLPPurchasing@freelibrary.org
Phone: (215) 686-5387

Bill-to Address:

FLP Invoices
Accounting Department
1901 Vine Street, Room 167
Philadelphia, PA 19103
US
Email: FLPInvoices@freelibrary.org
Phone: (215) 686-5421

Print Format:

Bid Vendor Print Form

File Attachments:

Consent and Authorization B2627042.pdf
FY 26 Micro Purchase Terms and Conditions B2627042.pdf
LGBTQ Applicant Data Form B2627042.pdf
Seller_SOP_Checklist_V5 B2627042.pdf
Catering for Training_Development Bid Specs_Delivery Address.pdf

Form Attachments:

Required Quote Attachments

Desired Attachment Name	Description

Item Information

Item # 1: ( 961 - 15 )

Catering services, as described below. The number of events is currently undetermined. PLEASE READ ATTACHED BID SPECIFICATION THROUGHLY. Vendor must operate from licensed commercial facilities (no home preparation). Continental Breakfast for a minimum of 15 people: 2 x's a week Monday - Friday only 7:00 AM to 7:00 PM * Coffee and Tea set up. Coffee must be delivered in urns (not in a box) and picked up within 72 hours. * Bagels with Cream Cheese, jelly, butter * Assorted Muffins and Danishes (no donuts) * Apples and Oranges (single fruits/not a fruit salad) * Bottled Water * Assorted juices * Assorted chips * Cookie Tray Servings: 1.5 servings of food and 2 drinks per person, unless otherwise specified Equipment: *All necessary paper, plastic, and disposable items, including tablecloths, utensils, and coffee/tea stirrers (when applicable) * Delivery and Setup: Included in pricing The awarded vendor will receive at least 24 hours' notice for each event, including: * Date * Time * Location * Number of attendees Orders will be emailed to the vendor's designated email address.

NIGP Code:

961-15
Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

160.0

EA - Each

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Brand:

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