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Bid Solicitation: B2625630
Header Information
Bid Number:
B2625630
Description:
Dental Equipment and Installation
Bid Opening Date:
01/28/2026 10:30:00 AM
Purchaser:
Cassandra Johnson
Organization:
City of Philadelphia
Department:
14 - Health Department
Location:
1420 - 1420 - AHS/Pharmacy/Dental
Fiscal Year:
26
Type Code:
DB - Invitation and Bid, Departmental
Allow Electronic Quote:
Yes
Alternate Id:
Required Date:
12/01/2025
Available Date :
12/26/2025 08:16:47 AM
Info Contact:
Contact Michele Johns at (215) 685-6759
Bid Type:
OPEN
Informal Bid Flag:
No
Purchase Method:
Open Market
Pre Bid Conference:
Mandatory Site Inspections will be held January 13, 2026. There will also be a virtual Non-Mandatory Pre-Bid Meeting held on January 8, 2026, at 1pm.
Bulletin Desc:
It is the intent of the City of Philadelphia to make an award for Dental Equipment and Installation. All quotes must be submitted through PHLContracts no later than 10:30 AM on the date that the related bid opens. Quotes will not be accepted after the bid opening. It is the Seller's responsibility to ensure that the quote is submitted in a timely manner.
Ship-to Address:
Michele Reynolds, Contract Specialist
Philadelphia Department of Public Health
Ambulatory Health Services
1101 Market Street, 11th Floor
Philadelphia, PA 19104
US
Email: Michele.Reynolds@phila.gov
Phone: (215) 685-6734
Bill-to Address:
Michele Reynolds, Contract Specialist
Philadelphia Department of Public Health
Ambulatory Health Services
1101 Market Street, 11th Floor
Philadelphia, PA 19104
US
Email: Michele.Reynolds@phila.gov
Phone: (215) 685-6734
Print Format:
Bid Vendor Print Form
File Attachments:
B2625630 Pre Bid Meeting Invite.pdf
B2625630 Seller Checklist.pdf
B2625630~2.pdf
B2625630 Seller Contact Form.pdf
B2625630 Seller Customer References Form.pdf
B2625630 FY26 Annual bid security application.pdf
B2625630 SSE Terms and Conditions.pdf
B2625630 SSE Terms and Conditions Contract Addendum.pdf
B2625630 Consent and Authorization Agreement Form.pdf
B2625630 LBE Determination Form.pdf
B2625630 Prevailing Wages.pdf
B2625630 Attachment A Site Visits~3.pdf
Equipment List_251412343~1.pdf
Form Attachments:
Required Quote Attachments
Desired Attachment Name
Description
Questions:
Question #
Print Sequence
Required
Question
Response
1
1.0
Yes
Seller shall indicate the bid has been read in its entirety.
2
2.0
Yes
Did your firm review the "Seller's Checklist" to ensure that it complies with all requirements of Bid No. B2625630?
3
3.0
Yes
Have you uploaded your Consent and Authorization Form, with the appropriate signatories, for bid opportunities and participation in PHL Contracts?
4
4.0
Yes
Did your firm pay the fees required for the Annual Bid Security Program and Bid Processing?
5
5.0
Yes
If your firm paid the Annual Bid Security and Bid Processing Fees online, were the receipts uploaded with your response to Bid No. B2625630?
6
6.0
Yes
Please indicate completion of the Seller Contact Form which specifies to who, in your firm, any inquiries should be directed to concerning the contract that may result from the award of this quote (see the Attachments tab).
7
7.0
Yes
Have customer references been provided? (Please see Attachments tab for Sellers Customer References Form).
8
8.0
Yes
Seller to state how product(s), parts, supplies and/or equipment, and services are to be delivered to the City of Philadelphia: (E.G., on-site delivery via the seller's truck, United Parcel Service, U.S. Postal Service, electronically, etc.)
9
9.0
Yes
Unless otherwise stated in this invitation and bid, seller to specify if the delivery timeline is other than 30 days.
10
10.0
Yes
If applicable, do you acknowledge any and/or all Amendments issued for Bid No. B2625630 and understand that the Amendment(s) are now part of the bid proposal?
11
11.0
Yes
If applicable, do you acknowledge the Terms and Conditions Addendum that is subject to the requirements of Chapter 17-1300 of the Philadelphia Code?
12
12.0
Yes
Did your firm complete Attachment A for the Mandatory Site visits and if so, did you upload the signed forms with your response to bid B2625630?
13
13.0
Yes
Did your firm review the prevailing wages (see the attachments tab)?
14
14.0
Yes
Does your product contain recycled content?
15
15.0
Yes
Is your product packaged and/or shipped in material containing recycled content?
16
16.0
Yes
Is your product shipped in returnable containers?
17
17.0
Yes
Is your product recyclable after it has reached its intended use?
Amendments:
Amendment #
Amendment Date
Amendment Note
1
01/08/2026 09:15:07 AM
Attaching Zoom link for non-mandatory pre-bid meeting for Jan. 8, 2026, at 1pm. Attachment File Changes: Header 1. File 'B2625630 Pre Bid Meeting Invite.pdf': File 'B2625630 Pre Bid Meeting Invite.pdf' added .
2
01/08/2026 12:12:22 PM
Good afternoon, today's non-mandatory pre-bid meeting at 1pm has been cancelled due to unforeseen circumstances. Please utilize the Q & A tab in PHLContracts for any questions you may have. Thank you.
Item Information
1-5 of 36
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Item # 1: ( 260 - 53 )
41771-000-050 - EZKleen 2.5 HD-4 Stage Ultra Clean Water System Under sink model produces distilled water required for sterilization machines. Yields 1 gallon/ 2minutes. Must include hard plumb kit (#9005) and permanent faucet mount (#9007).
NIGP Code:
260-53
Miscellaneous Dental Equipment and Supplies (Not Otherwise Classified)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
3.0
EA - Each
Manufacturer:
Oasis Dental Group
Brand:
Model:
8000
Make:
Packaging:
Item # 2: ( 260 - 53 )
41771-000-051 - Vista Cool Single System Polyethylene gray 10.75in W x 5.75in L x 13.75in H 1.50 gallons 5.70 Liters 15.0 lbs. Must include accessories based on design needs S7545 Vista Cool adjustable Tank stand for V7501S7550 Vista cool air gap assembly DH154 Drain hub 4port DH8200 Drain hub fittings accessory kit.
NIGP Code:
260-53
Miscellaneous Dental Equipment and Supplies (Not Otherwise Classified)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
3.0
EA - Each
Manufacturer:
Vista Cool Single System
Brand:
Model:
V7501
Make:
Packaging:
Item # 4: ( 260 - 53 )
41771-000-052 - Ultratrim concept LR chair (3669-390) to include LED LR Operating LT Procenter (4770-081) LR Asst Center (153604LR) Asepsis 21 LR Unit (Midmark 153600-010): Hydraulic cantilever system. Automatic armrests Seamless upholstery Double-articulating headrest Programmable foot-switch control Two hip-post-mounted programmable controls Chair swivels 60 degrees (30 degrees each side of center) Concept LR chair swivels 30 degrees (15 degrees each side of center Color; Mineral 844. Aluminum backrest"
NIGP Code:
260-53
Miscellaneous Dental Equipment and Supplies (Not Otherwise Classified)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
18.0
EA - Each
Manufacturer:
Midmark
Brand:
Model:
153758-003-000
Make:
Packaging:
Item # 6: ( 260 - 53 )
41771-000-053 - Vacstar 80H Wet Vacuum up to 7 users 220V Hydromiser Recycler Horsepower; 4. Motors; 2. Voltage 220.
NIGP Code:
260-53
Miscellaneous Dental Equipment and Supplies (Not Otherwise Classified)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
3.0
EA - Each
Manufacturer:
Air Techniques
Brand:
Model:
AS80H
Make:
Packaging:
Item # 7: ( 260 - 53 )
41771-000-054 - AirStar 50 Compressor up to 8 users 220V Advanced oil-less operation with linear piston technology prevents contamination, minimizes mechanical wear, and delivers consistent, reliable airflow with reduced maintenance needs. Dimensions: 35.5 x 33.5 x 20.5. Voltage 220.
NIGP Code:
260-53
Miscellaneous Dental Equipment and Supplies (Not Otherwise Classified)
Qty
Unit Cost
UOM
Total Discount Amt.
Total Cost
3.0
EA - Each
Manufacturer:
Air Techniques
Brand:
Model:
AS50
Make:
Packaging:
1-5 of 36
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Quote #
Description
Date Last Modified
Status